Incentive travel

Incentive trips provide an excellent opportunity to strengthen relationships with contractors, clients, dealers, and agents of your products and services. They also help deepen customers’ connection to the brand and boost product sales. Additionally, such trips can aid in employee integration, retaining top talent, and building your employer brand.

Haxel Events & Incentive is an agency organizing corporate trips for over 30 years, making us one of the most experienced incentive travel service providers in Poland. Our clients value us for flawlessly executed incentive trips across 6 continents and more than 120 countries. We offer comprehensive support for incentive trips at every stage.

We are a team of specialists and travelers. Most of our team members travel both privately and professionally, having visited at least several dozen countries worldwide. Combined, our travel and tourism experience exceeds 100 years!

Learn more about us here

We specialize in high-standard corporate trips. Our groups usually stay in 4- to 5-star accommodations, prioritizing comfort, exquisite cuisine, excellent logistics, and quality. Our clients particularly enjoy incentive trips to Asia, Europe, Latin America, Africa, and North America, as well as Australia and various islands in the Indian Ocean.

At the client’s special request, we also organize trips with an adventurous twist, which we call VIP Adventure. These projects have included expeditions to Ladakh, crossing the Paris-Dakar route in Morocco, and journeys to Iceland. Such trips require extensive preparation, but we love making them happen! In small groups, we can take on real challenges and reach unique destinations!

Offering an international trip for a company might seem simple at first glance. After all, all you need to do is book accommodation and flights!

However, the realities of organizing such foreign trips for companies are much more complex. Balancing the budget, client expectations, business goals with the program and attractions, number of participants, and timing is almost always a significant logistical challenge and a puzzle to solve. Our incentive travel agency fully takes on the responsibility of solving these challenges.

Experience and firsthand verification of all venues and travel attractions play a huge role. That’s why our project managers personally check the standards of every element in the chosen incentive trip program, ensuring it will meet the group’s expectations 100%.

Sometimes what looks appealing in Instagram photos can differ from reality. That’s why we strive to offer our clients the best solutions and ideas for their incentive trips, tailored to their budget.

We offer comprehensive and personalized incentive trip services, where each journey is truly tailor-made. The itinerary for every corporate trip is crafted individually, taking into account the trip’s purpose, business needs, group budget, and available attractions in the chosen region.

Since the range of options is vast, it’s impossible to list all the attractions we can provide during an incentive trip here. The offered experiences are closely linked to the selected destination and may include, among others: team-building workshops, unique themed dinners, private or exclusive visits to exceptional locations, accommodation in extraordinary settings, integration events, meetings with tribal leaders, producers of local goods, off-road adventures by car or motorcycle, boat and ship expeditions, and many other options!

Additionally, we can coordinate all communication with participants before and after the trip, ensuring full support and professionalism at every stage.

Feel free to contact us — by understanding the goal of your incentive trip, we will propose attractions perfectly suited to your group.

Conversation is key to everything! We invite you to get in touch—click here to share your travel plans with us. To start, just provide some basic information such as the number of participants and your expectations, like preferred destination or other important group details. Then, together we’ll define the trip’s goals and discuss the budget needed to achieve them. Based on these talks, we will prepare various scenarios and preliminary cost estimates.

We have been organizing incentive trips for over 30 years, so you can be confident that every detail will be perfected, and the experiences from the trip will stay in participants’ memories for a long time.

The time required to plan and organize an incentive trip depends on the type of trip, group size, logistics, and specific client expectations. Executing a personalized incentive trip usually involves collaboration with many suppliers and subcontractors.

While sometimes we confirm trips just a few months before departure, this is not ideal for the client, as the best hotels, flights, and restaurants at the best prices are often already booked by then. Therefore, we advise planning and confirming incentive trips at least 6 months in advance; in some cases, it should be even 8 to 10 months earlier.

The costs of organizing an incentive trip can vary significantly depending on many factors such as the location, type of activities, number of participants, and level of luxury. Haxel Events & Incentive offers a flexible approach to tailoring the trip program to the client’s budget while ensuring the highest quality services and unforgettable experiences for participants. Before starting the planning process, we recommend contacting us to discuss the details and determine the optimal scope of services within your available budget.

Haxel Events & Incentive works with a wide range of group sizes when organizing incentive trips. We have experience managing events for small VIP groups as well as for groups of up to 800 people. However, most often we collaborate with groups ranging from 20 to 150 participants. This range allows us to balance the uniqueness of the event with organizational efficiency. Our services are flexible and can be perfectly tailored to both smaller and larger teams.

Our training offer includes both intercultural communication workshops held in Poland (which can take place at your office or online) and those conducted abroad, often combined with an incentive trip.

We offer trainings focused on communication and intercultural differences, as well as on the cultures of specific countries, led by Katarzyna Szełemej-Pobożniak.

Kasia is an ethnologist and economist by education. During her trainings and workshops, she shares knowledge about cultural differences and communication based on research as well as concrete experiences and examples. The training can take the form of lectures or live workshops in Poland, abroad, or online. Kasia conducts trainings both in Polish and English. You can find more about the trainings at https://kasiaszelemej.pl/